Accounting information system
B Bakery is an enterprise that deals with the production and supply of bread and confectionary products. The B Bakery has been undergoing the process of selection for its businesses. The major activities which are undertaken by the company include the baking activities. These activities are the core businesses of the organization since through this businesses; the organization is in the businesses to produce bread and other products which are supplied to the customers. The baking process has employed many employees who are charged with ensuring that activities related to baking are undertaken smoothly. Whenever the organization is undertaking the business information technology, the IT personnel and external consultants need to be consulted, and this will lead to the achievement of effective ERP software(Baan 2013, Pg.67). B Bakery dealing with food community which is a sensitive community has to adopt the most important accounting software to ensure that all the transactions are well managed
Table of Contents
Outcomes Required from the Processes…………………………………………..8
Vendor Selection/ Comparison between MYOB and Xero Accounting Software….12
The Most Suitable Vendor/Accounting Software……………………………………15
B Bakery is an enterprise that deals with the production and supply of bread and confectionary products. It supplies the products to various businesses which include the supermarkets and pub-chains. B bakery is a significant business as it occupies an important part in the food processing sector. The processes of making of the bread by the B. Bakery include making the dough. The company has been undertaking various activities to ensure that the process of accounting is well undertaken. The accounting officers employed by the company have been in the process to ensure that what is undertaken with regards to finances is well documented and accounted for(Beach 2009, Pg. 23). The company can introduce the MYOB accounting software to carry out its financial transactions. Through the software, the company is in the position to undertake its transaction in a more efficient and effective manner.
B Bakery is an enterprise that deals with the production and supply of bread and confectionary products. It supplies the products to various businesses which include the supermarkets and pub-chains. B bakery is a significant business as it occupies an important part in the food processing sector. The activities of making of the bread by the B. Bakery include making the dough. The making of dough is important because it provides fundamentally variable nature that improves of the people in the society. The bakery process requires a lot of heat which is enough to prepare the dough. At the time of baling, the heated surface of the dough emanates invisible infrared rays of the heat. The exposed is, therefore, able to observe the heat that is important for making the dough soft and ready for baking. The B Bakery has been undergoing the process of selection for its businesses. The major activities which are undertaken by the company include the baking activities. These activities are the core businesses of the organization since through this businesses; the organization is in the businesses to produce bread and other products which are supplied to the customers. The baking process has employed many employees who are charged with ensuring that activities related to baking are undertaken smoothly. Another activity which is undertaken by the B Bakery is the marketing of the bakery products to the customers. The company has been undertaken the marketing processes to ensure that it provides equal opportunities to the government, the employees, and the customers. Employees are provided with the opportunity.
On the other hand, the company also provides the opportunities to the government through the provision of the taxes and revenue to the organization. Another process that is undertaken by the company is the financial accounting and financial analysis. Bakery being a revenue generating activity involves the financial management. The company has been undertaking various activities to ensure that the process of accounting is well undertaken. The accounting officers employed by the company have been in the process to ensure that what is undertaken with regards to finances is well documented and accounted for. When the financial documentation by the company is well prepared the company has the opportunity to advance for financial credit from the financial institutions.
Furthermore, the B bakery also undertakes the recruitment of the employees as one of its main activities. B Bakery being the manufacturer of bread and other products require both skilled and unskilled workers. It is, therefore, the duty of the human resource department of the company to ensure that the organization gets the rights people with the right skills and knowledge to undertake the activities of the company and produce quality products and services. What is more, the company also undertakes the process of information communication as another process of the organization. Through this, the company ensures that it provides the specific information required for the company to fully serve all the customers and get what is expected from them. The B Bakery company being a multinational organization should ensure that the right information is passed to the customers for them has the right type of the information as per their requirements. However, the main activities of the B Baker Company is to process of baking(Tanikawa 2013, Pg. 16). The services that are provided for by the B Baker are important for special occasions which include the birthday parties, the weddings and the anniversaries. The products and services provided by the company are significant because they provide alternatives to the people who have the sensitivities or allergies to specific foods which include the peanuts, the nuts, and gluten. Furthermore, the company also provides layer cakes, sheet cakes, and wedding cakes.
For successful ERP or AIS to be successfully implemented, there are companies activities or processes which are required for them to run. The most important factors which are taken into consideration during the selection of the ERP are the price of the company’s products and the results of the process itself. The initial cost of selecting the ERP is very significant for the profitability of the organization. It is also crucial for the organization to ensure that the planning and analysis are well understood at the beginning of the stage. The first steps of the implementation should thoroughly review the business processes and requirements. This will ensure that what is selected works well with the aspects of the business and identify what is required to be amended. The most important processes of the B Baker that will be taken into consideration while implementing the ERP/ AIS are the baking processes. The processes that will be of great concern involve the acquisition of raw materials. Raw materials for baking are very significant for ensuring that what is baked meet the standards and the requirements of the organization.
The acquisition process of the raw materials involves choosing the right quality of the wheat flour to be used, the price of the wheat flour and the quantity of the wheat flour. When all the factors are considered, the process of selecting ERP/AIS will be successful. The process of dough making is also important for the selection of the ERP, and this will be of great significant to the establishment of the AIS/ERP process. It is, therefore, important for the company to ensure that the making of the dough is well understood by the company. Another process that will be taken into consideration during the selection of the ERP/AIS is the information and the communication process of the company(Baan 2013, Pg.107). It is important for the organization to have well-established channels of communication if they need to have well thought out ERP/AIS process. If these processes are considered before the establishment of the ERP/AIS, the process will be of great importance and thus produce good results that will benefit the company.
Outcomes Required from the Processes
The AIS/ERP process required is important for any given organization. Foe effective AIS/ERP it requires a clear organizational vision that clarifies the business goals and direction and the business model that is behind the implementation of the ERP/AIS system. Businesses are transforming their IT infrastructure that enables it to meet the conditions necessary for changing the business information technology. Any business that aspires to achieve the ERP should be in the position to align the strategies according to the fits of such a business. The most important step of developing the ERP system is to re-engine the vision and mission of the organization. The phase of ERP development requires an exercise for maintaining the change of the company required vision and mission. The decision and requirements for maintaining the ERP system should be enabled based on both the future and the current business conditions. The technological conditions of the organization are also important while undertaking the ERP system. The project’s requirements which include the management, use and consultation should be critically considered for the functionality and requirements of the system.
The complexity of selecting the ERP system is supported by the fact that some important manufacturing processes require the use of AIS and ERP processes. The components of the processes that make up the system are important for carrying out the information that benefits the bakery industry. Before selecting and implementing the system, it is, therefore, important for the business man to undertake the processes which include the planning process. Any business that aspires to succeed should be in the position to establish a planning process which is inclusive of all the activities. For example, the work of the B Bakery should be geared towards achieving the best and be in the position to provide quality results. Planning involves the obtaining of the raw materials, and the establishment of the well said organization goals and objectives. The company should, therefore, choose a system which is the best fit for the production of particular goods and services, and the system should lead to a more expansive implementation of the process itself. The proper selection and methodology of the ERP system should be in the position to deliver the best within a given period.
Whenever the organization is undertaking the business information technology, the IT personnel and external consultants need to be consulted, and this will lead to the achievement of an effective ERP software. When there is a lack of experienced and knowledgeable external experts, the implementation of the ERP may be jeopardized. Furthermore, financial and time constraints should also be taken into consideration to ensure that the process achieves the set organizational goals and objectives. What is more, the cost of implementing the system should also be put forward by the project and the project management.
The first system feature that should be taken into consideration while implementing the IT is the server and the operating system. For any IT system to function well, the server is necessary. The desktops, computers or laptops used within the organization should be put forward while installing the system. The proximity of the server is very critical for the organization to undertake effective ERP system. The company needs to determine needs that best fulfills the organizational requirements. The management should be in the position to determine what is required with regards to the system and the industry or the businesses processes within the organization(Schwalbe 2006, Pg.78). There should be universal right for the processes that are important for the organization, and the local company should convince the provider of the IT to implement the system and have a good requirement for the same system.
Another important feature of the IT system is the mobile functionality. Research has shown that IT in the organization makes about 73 percent of the work undertaken in the organization. Therefore, the reason for selecting an ERP by a bakery organization is to make the functionality of the IT system be mobile and allow the company to gain competitive advantage. The IT should be able to provide more remote access to the company’s database. The ERP system with the effective functionality allows workers to get in touch with the software and company programs at ease. The ERP program should allow the workers to use such technology as tablet PCs, smartphones and also their iPhones(Beach 2009, Pg. 47). These IT tools should be connected to the company system and fed with the company programs which are significant for granting the remote access to the organizational programs and activities.
Furthermore, the IT should be in the position to provide financial management functionality. In ERP, the financial module is significant in providing the financial functionality and straightforward report analysis for various cost centers and departments. When the IT is well established in the organization, the financial filings will be enormously scrutinized, and many organizations can be in the position to view the company processes and be in the position to partner with it. When a corporation ERP system has strong financial component, it will ensure that the company meets tax and fiscal reporting requirements. The financial usefulness of the organization can be enhanced by the management when real time financial information is enhanced through the financial module of the information technology. The financial management module in the organization is important because it increases the cash flows, increase profitability and lower the costs of production(Schwalbe 2006, Pg. 92). It is also significant as it will assist in the maintaining of accurate, transparent and timely financial reporting and information.
What is more, the IT in the organization should also be in the position to ease the integration. Regardless of the migrating legacy and data, the company should introduce the ERP system through the addition of the third-party application. The third party application will allow the organization to migrate from the old to the new system. The integration issues should accompany the ERP deployment systems and be in the position to enroll for the betterment of the system. The office productivity suite should be in the position to deliver high real time businesses information.
Another important functionality of the IT system in the organization is the delivery methods associated with such functionality. The company aspiring to install the ERP within the organization should be in the position choose the best system from a variety of methods. The most significant method that can be used is the software-as-a-service (SaaS) model. The model is crucial because it offers the company access to the businesses processes which include the procurement processes, the payroll processes, and the HR recruitment processes(Tanikawa 2013, Pg. 57). All these processes are provided on an on time platform. For example, the B Bakery may rely on the ERP system to provide the solutions to the financial problems.
The most suitable accounting software for the B Bakery firm is the MYOB. MYOB being an accounting software was introduced in the year 1980s. Since its inception, the MYOB accounting software has been fitted with subscription-based products. It is the browser-based accounting software that has been adopted by several companies in different parts of the world. The private equity consortium argues that the software is important and can provide effective solutions to the financial problems. Through the MYOB software, a company such as B Bakery will be in the position to perform its financial transactions in an effective and efficient manner. The software has high significant advantages compared to other accounting software. The most important benefit with the MYOB over other accounting software is the management package which it comes with. Through the MYOB software, the B Bakery will be in the position to manage its processes well.
Furthermore, the software will be significant to the organization since it provides the accounting and tax packages. In this case, the company will undertake the management of the tax payment to the government in an efficient and effective manner. The MYOB software is also important to small and medium enterprise since, through them, the management will be in the position to manage the businesses at their fingertips. The software provides a true and real time solution to the accounting needs. Some accounting software may be difficult to use, but the MYOB is simple and easy to use. The MYOB has been incorporated with other business and management software, and this provides an easy way for the company to be managed and run by the management. Thus, since the B Bakery is undertaking businesses which are sensitive to the human being, it is important for it to introduce the MYOB accounting software(Schwalbe 2006, Pg.108). This software will allow the company to undertake the financial transactions and engage in proper financial management. Furthermore, sensing of danger is also possible, and the company can come up with solutions before, the problem reaches an aggravating levels.
Comparison between MYOB and Xero Accounting Software
The two software are important to the businesses and the managers. The two software share similar and essential features. MYOB is said to have started with the use of the desktop software package. The package was installed to the personal computer through the use of the CD-ROM. As compared to the Xero accounting software, the MYOB accounting software is purely a cloud computing software(Price & Wix 2003, Pg.87). The MYOB vendor generates the MYOB accounting software without the use of CD, and all the files are still securely stored as the data always have the backed up system. MYOB Company has recently deployed the software and through the offering of the AccountRight package. The advantage with the MYOB technology is that the first mover advantage is large and provides dominancy to the world through the provision of useful accounting features. On the other hand, Xero Vendor is still developing the cloud-based accounting software.
Furthermore, the Xero Vendor has more experience and knowledge in developing, tailoring and developing the software updates which are delivered through the cloud. On the other hand, the MYOB accounting software is still doing all it can to reach the same level of responsiveness and precision to the customers. However, it is known that for MYOB to reach where MYOB is, it will have taken quite a lot of time.
What is more, the Xero accounting software employs the browser-based approach to providing the clients access to the account. Therefore, the customers can log onto the software through the internet explorer, the safari, and the chrome. The simplicity has been made and thus the user does not necessarily need to download, install or even the software on a regular basis. Furthermore, the software user can log into his or her account by using his or her tablet rather than the desktop alone(Price & Wix 2003, Pg.167).
Additionally, MYOB also allows for the software to be log onto by online means through the online. The updates of the MYOB software are made automatically, and there is no need for the software user to use his or her money to update them. In MYOB vendor, unlike the Xero vendor, the software reporting are fast and can multiple transactions can be run simultaneously. The Xero accounting software provides a quotation system based on the client’s acceptability, and the clients can change them actively into jobs. Through the MYOB, the user can also send the invoices and other businesses transaction documents. This allows the user to view the invoices being opened by the client. Interestingly, both the MYOB and Xero accounting software can allow the clients to use several online payments methods such as the Payoneer, PayPal and wire transfer methods.
The comparison can be summarized in the table shown below
|MYOB Vendor||Xero Vendor|
|Allows for online access through the use of tablets, computers, and mobile phones||It also allows for online use through the tablets, computers, and tablets|
|The updates are automatic and do not necessarily need to be regularly updated||The software update also happens automatically.|
|The MYOB has multiple access that allows it to perform several transactions.||It also contains several multiple access essentials.|
|It contains payroll for staff, and they can easily be paid by the company.||The software allows for the payment summaries, the viewing of pays lips and other staff summaries.|
The Most Suitable Vendor/Accounting Software
B Bakery dealing with food community which is a sensitive community has to adopt the most important accounting software to ensure that all the transactions are well managed. The most important software that can be adopted by the B Bakery is the MYOB accounting software. This is an important software that provides the company with what it requires to undertake its businesses effectively and efficiently. The B Bakery can purchase the MYOB accounting software from the MYOB vendor and thus be in the position to provide quality and timely services to all the customers. It is an important software because of it specific information with regards to the accounting transactions. Through the software, the B Bakery will be in the position to account for all the transaction details on a timely basis. The MYOB accounting software is easier to use, less-time consuming and more automated. Furthermore, through the MYOB accounting software, the manager of the bakery will be in the position to share the information with all the accounting officers and will not worry concerning the accounting packages.
Furthermore, the features which have been fitted with the MYOB accounting software enables the recurring invoices and customers can regularly view the transactions of the organization. The application of the software is important because it uses the installation of the server which is referred to as the “portal”. The portal allows the customers to view the files of the company and make appropriate decisions on what to gain from the company. Another importance of the MYOB accounting software to the B Bakery is the payment method a feature that allows the customers to pay the company for what they have purchased from it(Price & Wix 2003, Pg.187). Through the software, the organization can get the payment of the transactions without necessarily visiting the organization. It is important because the organization can get its dues from the customers and not necessarily and the bad debts written of will be minimal.
Conclusively, the B Bakery is a company that manufactures bread and other food related products. The Company has been in business for quite a length of time and the processes of the company are driven by the strong information technology that has been adopted by the organization. It is however, important for the company to undertake ERP/AIS to ensure that the transactions are effective, safe and efficient. Accounting software such as MYOB and Xero are important for the organization but it can adopt MYOB accounting software as it is the most important software to the company.
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